Guangzhou DSPPA Audio Co., Ltd.

Details of the Function Introduction of the Paperless Conference System

The paperless conference system is tailored for government party and government agencies, enterprises and institutions, and large group companies, which provides powerful conference application functions, including: conference information upload, file distribution, reading and viewing, document annotation, meeting sign-in, voting, electronic whiteboard, document interactive transmission, video interactive transmission, meeting communication, information notification, meeting service, information recording, etc.; it has the characteristics of rich functions, simple and intuitive interface, convenient operation, stability and reliability; It can help meeting organizers greatly reduce work pressure, easily manage and control the meeting site, improve the meeting efficiency of participants, and save a lot of material printing costs and projection equipment, which is fully in line with the national low-carbon and environmental protection concept.


Ⅰ. Pre-meeting functions of the paperless conference system

1. Functional modules: Personnel management, meeting agenda, topic management, meeting minutes, voting settings, meeting communication, centralized control, personnel arrangement and other functional modules can be selected according to the meeting situation, and paperless meeting terminal matching.

2. Conference establishment: Conference information such as conference theme, host, secretary, meeting time and expected end time, conference location can be set according to the conference situation, and the paperless conference terminal can be matched.

3. Conference preset: The system supports the conference preset function. Users can set the conference information and topic files in advance according to the conference situation, support one-key start, support multiple conference information presets, and support default conference settings.

4. Personnel management: information entry of participants, support for one-to-one setting, support for batch import of personnel information, support for personnel authority settings: chairman function, broadcast authority, export authority, visa-free function, bidding authority, file viewing authority.

5. Topic management: set the conference topic before the meeting, support multiple topics to be set at the same time, support topic permission setting, topic file format is not limited, including WORO, EXCEL, PPT, PDF, CAD, etc., and support audio format MP3/WMA at the same time, support Image format JPG/JPEG/BMP/GIF/PNG upload, support original file upload (no secondary format conversion).

6. Voting management: set voting and voting content, set voting methods such as: real-name system, anonymous voting, support scoring voting, support custom voting, and support selective voting.


Ⅱ. In-meeting functions of the paperless conference system


1. Smart sign-in: One-click meeting and sign-in, the background host of the sign-in information will automatically summarize and store the records.

2. File distribution: Data files can be distributed during the meeting, supporting multi-type and multi-format file distribution (documents, pictures, PPT, PDF materials), supporting original file distribution, supporting temporary file and fixed file distribution, and realizing paperless throughout the meeting.

3. Browsing and reading: Visually display meeting agenda files, support simultaneous display of multiple agenda files, search and browse by arbitrary clicks, support dynamic playback of PPT, and support restriction on viewing authority of agenda files.

4. File annotation: Annotate the meeting topic file during the meeting, support one-click start annotation, support original file annotation and labeling functions, support saving original file annotation and automatically upload to the background host, support common office documents: WORD, PDF.

5. Electronic whiteboard: supports personal use and interactive use, supports multiple people to share calligraphy and painting on the same whiteboard at the same time, supports whiteboard archiving and loading, and supports synchronization of whiteboard content to the projector.

6. File upload: The paperless conference terminal panel has a USB interface, which can read files from the U disk and upload them to the background host.

7. Voting: Edit the voting title, options, description, and type of the meeting, start voting with one key during the meeting, and support the voting terminal to output real-time voting results to the big screen.

8. Signal interaction: Conference documents, electronic whiteboards, video playback, computer desktops, and file annotations can be broadcast to other paperless terminals on the same screen with one click, support asynchronous browsing and tracking of lecturers, and support synchronous broadcast authority settings.

9. Interconnection: It can directly broadcast various high-definition images and videos such as remote video, cameras, notebooks, computers, DVDs, etc. of the venue to various paperless conference terminals for synchronous display, and can also broadcast conference terminal videos or documents synchronously to a projector or a large screen.

10. Asynchronous browsing: When the speaker starts the same-screen broadcast during the meeting, any paperless conference terminal can choose asynchronous browsing, exit the same-screen broadcast and enter the free template, support one-click tracking of the speaker to quickly enter the same-screen broadcast state, and support permission restrictions.

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